1. Scope; relationship to Master Terms
This Agreement governs AutoApply, which finds roles on third-party platforms (including ATS/job boards) and, on your instructions, drafts and submits application materials using large language models (LLMs). It incorporates the Master Terms of Service. If there is a conflict, this Agreement prevails for AutoApply.
2. Automated service; inherent limitations
AutoApply is an automated job-application service that operates on a best-efforts basis using user-provided information, third-party platforms, and AI systems, each of which has inherent technical and operational limitations. Matches, generated answers and submission outcomes may vary. We do not guarantee interviews, offers, outcomes or timelines.
AutoApply does not guarantee that every target application can be completed or submitted. Third-party forms may change without notice, reject automated interactions, require manual steps, or behave inconsistently across employers and providers. As a result, an application may be partially completed, submitted with missing or incorrect answers, or fail before submission. You are responsible for reviewing your run history and confirming whether a role was actually submitted.
2A. Automated decision-making at your direction
AutoApply uses automated ranking, selection and form-filling to identify roles and prepare submissions. By enabling Auto-Submit (or by approving a submission in Review Mode) you instruct and consent to automated processing and decisions that affect your application activity. To avoid automated decisions, keep Review Mode enabled and decline drafts you do not want sent.
3. Review Mode (recommended); Auto-Mode (opt-in)
AutoApply offers two main modes, selectable in this form. In Review Mode (recommended), we show you matched jobs for your approval; once you approve a match, we generate and submit the application on the fly from your latest materials and settings. In Auto-Mode (opt-in), we find matched roles and generate and submit applications automatically without your prior approval of each match. In both modes, draft answers are not shown and cannot be edited before submission.
Liability: You are responsible for the accuracy and lawfulness of the information and documents you supply and for your decision to enable Auto-Mode. To the extent permitted by law, DearHiringTeam is not liable for errors or omissions in generated applications resulting from your data, third-party platform constraints, or inherent limitations of AI systems; the indemnity and liability limitations in sections 13 and 15 apply.
4. Limited agency & e-signature
You appoint DearHiringTeam Ltd. as your limited agent and grant a limited power-of-attorney to complete, e-sign and submit application forms and related materials solely for roles matched under your settings. Our authority is limited to the minimum click-through actions necessary to submit. We will not accept employment offers, negotiate terms, or make other binding commitments.
5. Third-party platforms; restrictions; enforcement risk
Applications are submitted via third-party platforms outside our control. Some providers restrict automation or AI assistance. You are responsible for ensuring your use complies with platform rules. We may throttle, queue, batch or disable submissions to certain providers. We are not liable if a platform rejects, delays or flags submissions or limits your account.
6. Mailbox provision; retention; deliverability
We provision a dedicated mailbox for AutoApply communications.
Retention: kept for 3 months after your last successful payment, then permanently deleted (non-recoverable).
Deliverability: Delivery and forwarding are not guaranteed; provider filters and limits may delay or block messages. You should also monitor any personal email addresses used in applications. We are not an email service provider and are not responsible for missed communications.
7. Matching & answers; your responsibilities
Matching is best-efforts and may be approximate. LLM-generated answers may be inaccurate or unsuitable; you must verify them. You must not misrepresent qualifications, experience, right-to-work, or legally required disclosures.
7A. Submission cadence & caps
To minimise spam and improve outcomes, we may cap daily and weekly applications, space submissions over time, and batch applications. Caps may vary by role type, geography or platform health.
7B. Audit trail
We may maintain logs of drafts, prompts, settings and submission timestamps as part of your account history to evidence instructions and for troubleshooting.
7C. Provenance & rights in materials
You represent you have all rights and permissions to upload your materials (for example CVs, letters, certificates) and to authorise us to share them with prospective employers and platforms for application purposes, including any third-party content you include.
7D. Restricted/special-category data
Unless a form explicitly requests it and you choose to provide it, do not include payment-card data, bank details, government ID numbers, health or biometric data or other special-category data. If you choose to provide such data, you direct us to transmit it with your application and accept all associated risks.
7E. Job Search Policy; Filtering and Ranking Logic
- Location as a hard filter.
AutoApply searches jobs using your location settings as a strict filter. Only jobs that match your selected countries, regions or cities are included. Where you specify a city, we search using an approximate 50 km radius around that city's geolocation point.
- Other criteria are soft filters.
Criteria such as work mode, skills, experience level, or desired job titles are not hard filters. These criteria influence matching through a re-ranking model that calculates a Job Fit Score. Jobs with a lower score may still be selected if they are within your location filter.
- Job Fit Score and responsibility for preferences.
The Job Fit Score is an automated relevance estimate and is not a guarantee of suitability. If you only want matches that meet most or all of your criteria, you must use Review Mode and manually decline jobs with a lower Job Fit Score, or Hybrid Mode and only approve jobs that meet your expectations.
- AUTO Mode and lower-fit jobs.
If you enable AUTO Mode, you acknowledge that AutoApply may include lower Job Fit Score jobs to fulfil your request for a larger number of applications in a shorter time, and you remain responsible for this choice. We are not liable if lower-fit jobs are submitted on your behalf as part of AUTO Mode.
- Your responsibility.
You are responsible for setting reasonable search criteria, reviewing your settings periodically, and updating them if you do not want lower-fit matches. Disabling AUTO Mode will prevent automatic submission of lower Job Fit Score roles.
8. "As-provided" transmission (no redaction by us)
Application content and answers are sent to third-party platforms exactly as you provide or approve. We do not redact or mask personal data on your behalf. Remove anything you do not wish to share before approval or enabling Auto-Submit.
9. Payment, billing & cancellation
Paid access is sold on recurring monthly subscription plans. Each successful monthly renewal resets your account to that plan's included monthly autofill-credit allowance. Unused credits do not roll over, credits are not prorated mid-cycle, and a later payment replaces the prior month's balance instead of adding to it.
You agree to recurring monthly charges until cancelled in your billing settings. Cancellation stops future renewals but does not entitle you to refunds for prior or current billing periods. Mid-cycle plan changes are not guaranteed in v1 and may require cancellation plus a new subscription after the current paid period ends. By proceeding you request immediate performance and waive the 14-day cooling-off right under the Consumer Contracts Regulations.
10. Refunds
Auto-Apply is a non-refundable product. Due to the nature of this service and the resources involved, refunds are not available after applications have been submitted. If you experience any issues with your applications or believe something did not work as expected, you may reach out to support@aiapply.co for assistance, and our team will be happy to review the case.
11. Data protection; controller role; providers
For AutoApply we act as an independent controller under UK GDPR. We send the minimum necessary prompt and application data to our model provider(s) and instruct them not to use your prompts or outputs to train their models. Application data is transmitted to platforms as provided by you. See our Privacy & Cookie Policy for subprocessors, international transfers and retention periods.
12. Suspension; termination
We may suspend or terminate AutoApply immediately, without refund, for breach, legal risk, platform restrictions, suspected abuse, non-payment, or security concerns. Sections that by nature survive, including sections 10 through 16, remain in force.
13. Indemnity (AutoApply)
You will indemnify us against claims, losses, damages, costs and expenses, including reasonable legal fees, arising from: (a) inaccuracies or unlawfulness in information you supply or that is submitted on your behalf; (b) your breach of law or platform terms; (c) disputes with employers or platforms; or (d) your failure to review submissions where Review Mode is available.
14. Disclaimers
AutoApply and any AI Output are provided "as is" and "as available." We disclaim all warranties to the maximum extent permitted by law.
15. Limitation of liability (AutoApply)
In addition to, and overriding, the Master Terms, our total aggregate liability for all claims arising from or in connection with AutoApply is limited to the fees you paid for AutoApply in the six (6) months immediately preceding the event. We exclude the categories of damages listed in the Master Terms. Non-excludable liabilities remain unaffected.
16. Governing law; jurisdiction; precedence
The governing law shall be English law and the courts of England and Wales, subject to consumer venue carve-outs, shall hear any claims. If there is any conflict between this Agreement and the Master Terms, this Agreement prevails for this service.
I have read and accept the Terms and Conditions